Event Management Intern

London, Royaume-Uni - PS018

 Events xxxx is looking for an Undergraduate Student to take on an Intern role in Autumn 2020. Due to the uncertainty related to Coronavirus, this role may be remote but ideally it will be in person. The role will be primarily admin-based, and is ideal for someone interested in gaining varied and hands-on experience in Event Management. 
Role Event Intern Reports to Senior Event Manager  Direct Reports None Key Contacts Internal: Director, Senior Event Manager, Event Coordinator, Event Build Team External: Charity & Corporate Clients, Event suppliers.  Location North London (TBC due to office move) Salary Unpaid, travel, accommodation and food expenses covered when outside of London on events.
Length of Term August / Early September 2020 for a period of at least 2 months.   

Role Purpose

Due to Coronavirus, the majority of our 2020 events have cancelled. However at present we are scheduled to be operating 8 of our Challenge events between September and November 2020. The Intern will support the Senior Event Manager and Director in ensuring events are executed professionally, on time, within budget and to client expectations. This will involve taking responsibility for key aspects of each event and as a result, helping to increase the attendance of individual events, increase the funds raised for charity and increase the profitability of the Company.

Key Accountabilities • Liaising with all suppliers involved with events and building and maintaining strong relationships with them. • Liaising with event day volunteers and paid staff in the lead-up to the event day. • Making necessary bookings for services and facilities required for the successful completion of events. • Sourcing and purchasing all necessary event materials in a cost efficient and timely manner. • Creating and compiling event forms and materials.

• Compiling and printing / uploading all staff event manuals • Helping to manage the event storage area (at an off-site location) and ensuring it is kept tidy and well organised. • Setting up the events on-site in the run-up to event day. • Assisting with any Marketing activity as and when required, including scheduling social media posts and designing social media campaigns. • Producing promotional materials and distributing to relevant parties. • Assisting with any other activity required by the Senior Event Manager or the Event Coordinator to ensure the successful execution of all events.

Personal Characteristics The successful candidate will: • Have an energetic and lively personality, with the ability to motivate and inspire others • Have strong interpersonal skills with a wide variety of audiences • Have a flexible approach to working hours • Have the ability to remain calm under pressure • Have an interest in sporting events, fitness and the outdoors • Be self-motivated and able to work independently

Knowledge / Skills / Experience:

• Good knowledge of Microsoft Office, particularly Word, Excel and Outlook • Full UK Driver’s Licence (preferred) • Excellent written and verbal communication skills • Excellent time management • Excellent attention to detail

The role will involve travel around the UK and working during some weekends. Any weekend days worked will be rewarded with time in lieu, to be taken at a time approved by the Director.

Must be based in London

This is an unpaid Work Experience role. However, all accommodation, travel and food expenses are paid whilst out of London attending events. Due to the frequency of events during the Internship period, about 80% of the Intern’s time will be spent out on events, therefore accommodation and travel expenses in London could be minimal.

Professional and Personal Development
Objectives will be set, following consultation with the successful candidate, at the beginning of the placement for the student to work towards. The Director will provide ongoing appraisals and will provide feedback to the Intern throughout the placement period.
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